OPENING DOCUMENTATION FOR PRODUCTION PROJECTS
In order for the CIFVF to pay you the first payment for your production
project, a number of pieces of documentation will be required:
1. Updated confirmed financial structure for the project. If required,
there is an example of a financial structure under Forms & Logos
on the CIFVF Web site.
2. Copies of contracts from each of the financiers and/or broadcasters;
3. Updated budget;
4. A fully executed long form distribution agreement with a non-theatrical
distributor, containing all terms, territories and conditions of distribution.
It should be noted that the distribution contract should provide, at
a minimum, that the distributor retains the non-theatrical rights for
Canada for at least three years on an exclusive basis. It should be
noted that a contract and not a letter of interest is required at this
stage. The contract must be with a non-theatrical distributor who is
on the CIFVF list found on the CIFVF web site.
5. Dates of commencement and completion of principal photography, completion
of post production and date of delivery to the distributor. When reporting
the date of delivery, allow yourself time for the preparation of the
documentation (e.g., affidavits, engagement reports, as required).
6. Proof of registration of the company. A company may be incorporated
as a corporation or registered as a sole proprietorship or partnership.
7. Proof that the company is Canadian.
1. The producer is normally advanced ninety percent of the contribution
upon signing the Production Contribution Agreement.
2. It takes the CIFVF office around 2-3 weeks to prepare the contract.
3. Please note that the CIFVF will take the name of the production
company for inclusion on your contract from your application form unless
4. Please note that cheques will be addressed to the company (ies)
indicated on the first page of the CIFVF contract.
5. CIFVF will no longer accept any assignment and direction agreements
on the projects to which it provides funding. The reason for this decision
is based on the legal costs associated with the execution of the agreements.
6. Producer investment by deferrals, services or other means should
not exceed 35% of the total production budget. 'Deferrals' are defined
as those taken by the producer and those taken by the crew, labs or
other services. 'Investment' includes donations of goods and services.
7. If the documentation is over 10 pages in length, it would be appreciated
if the material is sent by mail to the CIFVF office instead of faxing
8. In terms of credits to be given the CIFVF, please note the following:
- The tail credits must include the CIFVF credit spelled out in its
entirety. There is no need to use the logo if you do not wish to do
- The wording for the credit should appear as follows:
Produced with the Participation of
THE CANADIAN INDEPENDENT FILM & VIDEO FUND
- The credits of the Fund shall be on a most-favored-nation basis.
All Fund credits, whether published as a logo or in words, shall at
all times be easily legible and shall always be equal in font or logo
size to the credits of other funders who have contributed similar
amounts to the project.
9. For projects financed with monies from the Department of Canadian
Heritage, please note that the Producer must include an appropriate
acknowledgement of the assistance of the Department of Canadian Heritage
and will include the "Canada" wordmark . It should be noted
that even if the Producer has had to include the Canada wordmark for
the federal tax credit, a separate wordmark must be included. The logo
for the wordmark can be found and copied from: the following web site:
. The wording for the credit should appear as follows:
Produced with the participation of the
Department of Canadian Heritage
10. The Producer will acknowledge the assistance of the Fund, in writing
and orally, at every opportunity and in any public screenings where
the work is shown.
11. For projects financed with monies from Star Choice, only the Star
Choice and CIFVF credits are required. Logos are found under the Logos